The college offers a variety of student organizations where you can connect with ambitious peers, network with industry professionals and gain hands-on experience in your area of interest. Whether you’re passionate about entrepreneurship, marketing, finance or leadership, there’s a group to help you grow and succeed!

Experiential Learning Fund

  • Students must be enrolled as undergraduate or graduate students in the Alvarez College of Business, in good standing, with a minimum UTSA GPA of 2.5.
  • Undergraduates must have completed at least 15 hours of UTSA coursework, while graduate students must have completed 9 hours.
  • Students must have a participatory role in the conference (e.g., case competition or presentation) and provide proof of this role when applying.
  • The experience must occur during the application term of the awarded scholarship (fall or spring).
  • Funding is not available during the summer session following graduation.
  • Approved students may only receive experiential learning funding once per academic year.
  • To qualify, students must not have previously received support from the Experiential Learning Fund.
  • Applications are accepted on a rolling basis until funds are exhausted.
  • Students may request funding between $100 and $1,500.
  • Complete the Experiential Learning Fund request form.
  • Include detailed information and an itemized budget for the proposed experience.
  • Write a 150-word essay explaining how the experience will contribute to your professional and academic growth.
  • After participating in the activity, submit photos and the required reflection form.
  • Submit requests at least 21 days before the program start date. However, it’s recommended to apply as soon as the opportunity becomes available.

To apply for funding, complete the Experiential Learning Fund request form and include information for each participating student.

Key Points:

Group Size and Involvement
  • Funding is available for groups of up to 6 students.
  • At least 2 organization members and a faculty advisor must participate in the fund process, regardless of who submits the request.
Responsibility and Research
  • Organizations are responsible for gathering detailed information about the event, including theme, objectives, schedule, rules, registration deadlines, and agenda.
Budget and Approval
  • Provide an itemized budget and detailed information for the proposed experience.
  • A faculty sponsor or advisor must sign the request. For activities requiring a coach, proof of the coach’s role is needed. Advisor or sponsor funding covers flight and accommodation only.
Essay and Post-Participation Requirements
  • Submit a 150-word essay on how the experience will impact your academic and professional development.
  • After the activity, provide photos and complete the reflection form.
Deadlines and Contacts
  • Submit group requests at least 30 days in advance (earlier submissions are recommended).
  • Each group must designate two student leads and a faculty advisor as primary contacts. These leads will work directly with the project coordinator to ensure timely completion of required tasks.

What Is Covered

The Experiential Learning Fund supports one or more of the following:

  • Registration Fees
  • Accommodation: Hotel stays
  • Travel: Airfare
  • Mileage Reimbursement

All funding must comply with UTSA and state policies and procedures. For group travel, airline tickets must follow the same departure and return dates. Changes to approved travel arrangements are not permitted—no exceptions.

Funding allocations may vary depending on whether the application is for individual or group funding. Amounts are subject to change based on budget availability.

What Is Not Covered

The fund does not cover:

  • Meals
  • Incidentals (e.g., hotel expenses beyond room reservations)
  • Deviations from approved airfare
  • Transportation services (e.g., Uber, Lyft, parking fees) to or from the airport
  • Submit form
  • Schedule a meeting with project coordinator
  • Requestor will receive a letter approving or denying request.
  • If approved, purchase accommodations.
  • When experience is complete, submit reflection form and photographs.

Student Responsibilities

Students are responsible for gathering detailed information about the case competition or conference they plan to attend. This includes thoroughly researching the event to understand:

  • Theme and objectives
  • Schedule and agenda
  • Specific rules or requirements
  • Registration deadlines

By ensuring they are well-informed, students can better align their participation with the fund's policies and expectations.

Student Organization Responsibilities

The organization’s president, vice president and faculty advisor must actively participate in the Experiential Learning Fund process regardless of who submits the funding request. All members seeking support must adhere to the fund's policies and deadlines.

The organization is also responsible for gathering all relevant event details such as:

  • Theme and objectives
  • Schedule and agenda
  • Specific rules or requirements
  • Registration deadlines

Proactive research and preparation are essential to ensure the fund request is comprehensive and accurate.

Faculty Advisor Responsibilities

The faculty advisor’s primary role is to review and approve the Experiential Learning Fund request. Their oversight ensures the submission aligns with university standards and guidelines.

Spread the Word

Does your organization have meetings, events or activities that you'd like to promote through the college's event calendar and social media pages? Submit this form to share with the college's communications and marketing team.

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